Effective Date: August 23, 2026 · Version 2026-08-23
These Terms of Service ("Terms") are a contract between Seven Loaves Energy LLC d/b/a PetroOS ("PetroOS", "we", "us") and the individual and organization that accepts them ("Customer", "you"). By creating an account, subscribing, or using the PetroOS platform (the "Service"), you agree to these Terms.
PetroOS is operated by Seven Loaves Energy LLC, a Texas limited liability company with its principal office at 5900 Balcones Drive, Suite 100, Austin, TX 78731.
PetroOS is a software-as-a-service platform built for U.S. onshore oil and gas operators. It helps you manage production accounting, field operations, run tickets, gas measurement, revenue distribution, land and lease records, and regulatory filings (including Texas Railroad Commission forms such as PR, W-10, G-10, and H-10). PetroOS is a tool that helps you do work you are already responsible for.
You must be at least 18 years old to use the Service. When you create an organization in PetroOS, you represent that you are authorized to bind that organization to these Terms. You are responsible for:
Setting up a workspace is free. No payment method is required until you choose to go live. PetroOS is then billed monthly: a $500 base that covers your first 25 wells, graduated per-well pricing above that, and 5 user seats included with additional seats at $25 per seat per month. Current rates are published on our pricing page.
You own the data you and your users upload to the Service, including well records, production volumes, run tickets, financial data, contracts, documents, and filings ("Your Data"). You grant PetroOS a limited, worldwide license to host, store, process, transmit, and display Your Data solely to provide, secure, and support the Service for you.
We do not sell Your Data and we do not use it to train third-party AI models for other customers. Our processing of personal data within Your Data is governed by the Data Processing Addendum below, which forms part of these Terms.
You remain the operator of record for your wells and leases. PetroOS assists with preparing, calculating, formatting, and (where you enable it) submitting regulatory filings, but you are solely responsible for:
PetroOS makes no guarantee that any filing will be accepted, and is not liable for filings that are late, incorrect, rejected, or superseded.
You agree not to:
PetroOS, including its software, designs, content, and trademarks, is and remains the property of Seven Loaves Energy LLC. Subject to these Terms and your payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable license to use the Service for your internal business use during your subscription term. Any feedback you provide may be used by us without obligation.
We work to keep the Service available, but we do not guarantee uninterrupted access. The Service may be unavailable during scheduled maintenance, emergency maintenance, subprocessor incidents, or events beyond our reasonable control. We may modify, add, or remove features from time to time; material reductions of core functionality will be communicated with reasonable notice.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY LAW, PETROOS DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. PETROOS DOES NOT WARRANT THAT THE SERVICE WILL BE ERROR-FREE, THAT CALCULATIONS OR FILINGS WILL BE ACCEPTED BY ANY REGULATOR OR PURCHASER, OR THAT THE SERVICE WILL MEET YOUR REQUIREMENTS.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY IS LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, BUSINESS INTERRUPTION, OR REGULATORY OR TAX PENALTIES ARISING FROM YOUR OPERATIONS OR FILINGS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
EACH PARTY'S TOTAL AGGREGATE LIABILITY UNDER THESE TERMS IS LIMITED TO THE FEES YOU PAID TO PETROOS IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM. THESE LIMITS DO NOT APPLY TO YOUR PAYMENT OBLIGATIONS, YOUR INDEMNIFICATION OBLIGATIONS, OR LIABILITY THAT CANNOT BE LIMITED BY LAW.
You may cancel at any time. We may suspend or terminate your access if you materially breach these Terms, if your payment is past due more than 30 days, or if we are required to do so by law.
For 90 days after cancellation or termination you may export Your Data using tools in the Service or by contacting us. After that period, PetroOS may delete Your Data as described in the Privacy Policy and the DPA below, except for records we are required by law to retain (including regulatory and tax records typically kept for at least seven years).
These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law rules. The exclusive venue for any dispute is the state and federal courts located in Travis County, Texas, and both parties consent to personal jurisdiction there. Each party waives any right to a jury trial to the extent permitted by law.
We may update these Terms from time to time. Material changes will be posted here with a new version and effective date, and where practical we will notify organization admins by email or in-app notice. Continued use of the Service after the effective date constitutes acceptance.
DPA version 2026-07-26
This Data Processing Addendum ("DPA") forms part of these Terms and governs how PetroOS processes personal data contained in Your Data on your behalf. If there is a conflict between this DPA and the rest of the Terms with respect to personal data, this DPA controls.
For personal data submitted to the Service, Customer is the data controllerand PetroOS is the data processor. PetroOS processes such personal data only to provide, secure, and support the Service and only on documented instructions from Customer (including these Terms and Customer's configuration of the Service).
Customer authorizes PetroOS to engage the subprocessors listed in the Subprocessors section of our Privacy Policy. PetroOS will impose data-protection obligations on each subprocessor that are no less protective than those in this DPA and remains responsible for their performance. That live list is our official notice mechanism; material additions are also emailed to organization admins within seven (7) days.
PetroOS personnel authorized to process Customer personal data are bound by written confidentiality obligations and receive periodic training on their responsibilities.
To the extent Customer cannot fulfil a data subject request through the Service's own tools (export, correct, delete), PetroOS will provide reasonable assistance at Customer's request. Customer is responsible for responding to data subjects directly.
PetroOS will notify Customer without undue delay, and in any event within seventy-two (72) hours, after becoming aware of a personal data breach affecting Customer data. Notice will include the information reasonably available to us at the time.
During the subscription term, Customer may export its data at any time via the Service. After termination, Customer has ninety (90) days to export data, after which PetroOS will delete personal data associated with the Customer's organization, except for records required to be retained by law (including U.S. federal and Texas oil-and-gas regulatory and tax records, typically retained for at least seven (7) years).
PetroOS will make available to Customer, upon reasonable written request no more than once per year, a summary of its security practices and, where available, third-party audit reports of its infrastructure subprocessors. Customer's audit rights are satisfied by these materials.
The Service is hosted primarily in the United States. Customer acknowledges that accessing the Service from outside the U.S. involves transferring personal data to the U.S. Where Standard Contractual Clauses or equivalent transfer mechanisms are required by applicable law, the parties will enter into such mechanisms in a separate written amendment.
Questions about these Terms? Contact us:
Seven Loaves Energy LLC
Email: hello@petroos.com
Address: 5900 Balcones Drive, Suite 100, Austin, TX 78731